![]() ![]() Everything runs off due date, which is sure important, but what about the sub steps that must be completed days/weeks and even months before. ![]() That is the problem with all lower end office task management tools. It’s not currently on the roadmap, but the customer demand is definitely there. Hopefully in the near future we’ll see full Planner tasks integration with Outlook tasks. Perhaps there will be a fully functional, and easier to use, PowerShell module released some time in the future. PS C:\Scripts\PlannerTenantSettings\lib\net45> Set-PlannerConfiguration -AllowCalendarSharing $falseĪnnoyingly, you will need to authenticate each time you run one of the functions.Ĭalendar sharing is the only Planner setting that is manageable with those functions. PS C:\Scripts\PlannerTenantSettings\lib\net45> Get-PlannerConfiguration Once you have that all set up, you can use the Set-PlannerConfiguration and Get-PlannerConfiguration functions to manage the setting. You might also need to unblock the downloaded DLL files before they will work for you, but my testing wasn’t conclusive either way on that point. I had errors trying to follow the support guidance until I renamed the files. Where Microsoft advises to name the PowerShell module and manifest files as SetPlannerTenantSettings.psm1 and SetPlannerTenantSettings.psd1 respectively, I recommend you instead use SetTenantSettings.psm1 and SetTenantSettings.psd1. The process is a bit awkward, and the documentation appears to have an error. Microsoft has provided a support article with the steps that you can follow to check your configuration, or disable/enable Outlook calendar sync. But for some customers any level of exposure is not acceptable, so it’s up to you how you interpret the risk here.įortunately, you can turn off the iCalendar publishing option. For example, descriptions, sub-tasks, and comments on a Planner task, any of which might contain sensitive information, are not included in the iCalendar feed. And the information included in the iCalendar feed is minimal. The iCalendar link is an obscure URL that would be difficult to guess. The risk in this situation is probably quite low. If you have multi-factor authentication requirements, or any other security measures in place such as conditional access or risk-based sign-in policies, none of that appears to make any difference to whether the URL is accessible by someone outside of your organization. Something that may raise concerns for some organizations is that the iCalendar feed is accessible by anyone who happens to know the URL. Users can publish their tasks from within the My Tasks view of Planner. Little detail is included with the calendar item, but you can click through to Planner to interact with the task. The iCalendar feed offers a limited view of Planner tasks based on their due date. Microsoft controls all the plumbing on the back end to make Outlook and Planner integration work, and I don’t think it should rely on users creating their own Flows that provide a limited experience anyway. You can also integrate Planner tasks and Outlook tasks using Flow, but I don’t count that as proper integration. The feature is enabled by default as it gets rolled out to Office 365 tenants. But in Q1 of this year, Microsoft announced that Planner tasks can be added to the Outlook calendar as an iCalendar feed. The obvious place to synchronize a Planner task would be into the Outlook tasks. After a few years, Microsoft has delivered this capability. The Outlook team said that this new To Do integration in Outlook for Windows will roll out to all users gradually.One of the top feature requests since the release of Microsoft Planner has been the ability to synchronize Planner tasks with Outlook. Microsoft 365 Current Channel users can access Microsoft To Do in Outlook for Windows by turning on the “Coming Soon” toggle in the app. On the web, Microsoft To Do is also available from the “My Day” sidebar which also displays upcoming calendar events right next to your inbox. ![]() If you use or Outlook on the web, the To Do shortcut is already there in the left navigation bar, though it can be easy to miss. Microsoft To Do will have its dedicated shortcut alongside the Mail, Calendar, Contacts, and Tasks shortcuts in Outlook for Windows. To Do can also highlight flagged emails and assigned tasks from Microsoft Planner, another task management app for Microsoft 365 users. In addition to being cross-platform, Microsoft To Do is more versatile than Outlook Tasks as the app lets users add due dates, subtasks, and share task lists with others. ![]() For those unfamiliar, Microsoft To Do is a new task manager app that replaced Wunderlist, an app that Microsoft acquired and later shut down in 2020. ![]()
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